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Chair Neighbors thanked Vice Chair William Coke for chairing last month’s meeting in her absence.

Announcements/Employee Recognition
Mr. Miller recognized Mildred Farmer from our Nutrition Program, supervised by Darla Peterson, for having completed 5 years of services with Metropolitan Government; Terri Akers from Richland Village and Wayne Mooney from the Knowles Home were recognized for completing 10 years of service. Attending today, from the Knowles Home, were Gloria Jones and supervisor Mary Owens. Ms. Jones was congratulated for having 10 years of service with Metropolitan Government.

Director’s Report
Mr. Miller reported that Mayor Purcell has issued Executive Order No. 15, requiring board and commission members to attend training in diversity issues and sexual harassment awareness. A schedule has not yet been set but Board members will be notified when training dates are available.

The United Way Needs Assessment has been awarded to Tennessee State University’s Office of Business and Economic Research. This study should be completed by June 2003.

Mr. Miller reported that Mayor Purcell appointed Marc Hill as the director of the Mayor’s Office of Children and Youth. Angie Herdman and Kelle Boyd will join the office as Early Childhood Specialist and Youth Development Specialist respectively.

Meetings have been held with supervisory staff and Mr. Miller presented a Strategic Planning Flow Chart that has been developed. This chart is a restatement of goals with a calendar that shows dates for undertaking or completion of these goals.

Mr. Miller reported that he and four other staff members attended a Council on Accreditation Workshop July 24 – 26. There were other agencies in attendance that had either completed the training, were mid-way through or just starting out. We were able to acquire much valuable information. During the month of September, a member of the COA staff will be in Atlanta and Memphis and has agreed to come to Nashville and present an evening working, Leadership Requirements for Accreditation. There was discussion around a date and time that Board members would be available. Possible dates were September 24 or 25 and Mr. Miller will get with the facilitator to confirm plans.

Personnel Committee Report
Ms. Butler reported that a meeting was held with Mr. Miller and an agreement was reached on a new job description that will be reviewed in six months. They are in the process of setting a date for the annual evaluation of Mr. Miller.

Financial Report
Ms. McEwen explained that the fiscal year has not been closed but based on current projections, we expect to end the year a half million dollars under budget in local funds. The Child Care Center will be over budget by approximately $7,000 and the Knowles Home over by around $36,400 but both will be offset by the increase in revenue collections; the loss of State funds in the Homemaker and Transportation Division will require additional local funds. We continue to see expenditures in the 4 Percent Fund but will carry over a balance of $480,000 into the next fiscal year.

2003 Budget Update
Ms. McEwen reviewed some of the highlights of the FY2003 budget: 1) Funds were received to cover the 3 percent across the board raise and increments due this year; 2) Family Services received $18,000 that will provide an increase to funeral directors for indigent burials; 3) the Council returned $56,000 to our Homemaker Program and
4) $52,000 to our Nutrition Program due to loss of funding from state contracts.

Money has been moved between program budgets to increase Family Services grants by $18,000, cover the cost of Accreditation and add two new positions in Administration.

Personnel Report
Ms. Pratt reviewed the Minority Report furnished to the Metro Council that showed positions by classification status, gender and minorities. A recap of salaries was included.

With regard to the closing of residential services at Richland Village, 19 occupied positions were affected and of those 19, there were 7 lay offs. Ms. Pratt thanked Ron Denton, Human Resources, for his help in placing some of the staff.

Ms. Skelton reported there are 3 vacant positions in Administration: a Performance Improvement Coordinator, a Communication and Information Coordinator and a Human Resources Administrator. Interviews have been completed for the Performance Improvement Coordinator and the other 2 positions should be announced and interviews started within the month.

Richland Village Residential and Community Services Update
Mr. Miller reported that a celebration of the Richland Village residential service closing was held on July 11. Former residents, staff, and Board members, including charter Board Member Elizabeth Jacobs were in attendance.

Mr. Miller announced that Terri Akers has accepted another position and will be leaving Richland Village next week. He thanked Tarver Smith for all his work during the past month and for assuming the leadership role due to Ms. Akers resignation.

Mr. Smith reviewed the Vision, Mission and Goals for the new community services program. The program will be housed at Richland Village but ideally the program will be located in the communities closer to the client population it will serve. Staff members have participated in training and toured neighborhoods and schools of targeted clients. They anticipate serving between 300 – 360 families this school year.

Other
There being no further business before the Board, Chair Diane Neighbors adjourned the meeting at 3:58 p.m.